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| Description |
During this course you will send and reply to electronic mail and use the Calendar and Scheduling features of your Mail database. You will learn how to schedule a meeting and send invitations to other people.
This course condenses selected topics from the Mail and Calendaring and Scheduling courses into a half-day time frame.
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| Course Goals |
In this course, you will learn how to:
- send and receive electronic mail
- format your messages and include attachments
- organize your mail into folders
- configure user preferences, mail preferences, and delivery options
- enable the Out of Office agent to automatically respond to memos while you are away
- use the Calendar to schedule appointments and team meetings
- build Group Calendars
- use the Free Time System to check for free time in other peoples' schedules
- archive messages into an archive database.
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| Intended Audience |
This course is designed for individuals who have never used Notes but who can:
start and stop software applications in Microsoft® Windows™
use Microsoft Windows Explorer to find and organize files
create, format, and print documents using a graphical word processing software package.
This course can be followed by any of the other courses for greater depth as well as new topics.
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| Course Overview |
This is a lecture/lab course that follows a task-oriented approach. During the many course exercises you will create and send mail using Notes. As you learn about various aspects of Notes Mail, you will immediately apply the concepts you learn in class.
Outline
Topic 1: Get Started
Start Lotus Notes
Quick tour of the Notes interface
Open your Mail
Starting window
Get Help
Topic 2: Send Mail
Create Memo
Address fields
Lookup addresses
Content fields
What is Rich Text?
Format Rich Text using the Properties box
Minimized properties box
Attachments
View, Launch, Detach, Delete attachments
Exercise: Attach file
Send memo
Exercise: Create and send memo
Topic 3: Read Mail
"You have new mail"
Read memo
Exercise: Read mail
Reply to mail
Exercise: Reply to mail
View sorting
Retain view sort order
Folders
Folder options
Exercise: Organize mail into a folder
Delete mail
Exercise: Delete mail
Topic 4: Mail Options
User Preferences
Mail Preferences - Basics tab
Mail Preferences - Letterhead tab
Mail Preferences - Signature tab
Delivery options
Exercise: Mail delivery options
Out of Office agent
Configure Out of Office agent
Topic 5: Calendar
Calendar overview
Create Calendar Entry
Create Appointment
Date and Time entry
Exercise: Create Appointment
Edit entry
Delete entry
Other Calendar Entry types
Print your calendar
Open colleague's calendar
Create Group Calendar
View a Group Calendar
Exercise: Create Group Calendar
Holidays
Topic 6: Meetings
How to schedule a meeting
Meeting Invitations & Reservations tab
Send the Meeting invitation
Accept a Meeting Invitation
Exercise: Schedule meeting
Possible invitation responses
Checking others' schedules
Free Time dialog box
Define your availability schedule
Exercise: Checking others' schedules
Topic 7: Mail Archive
Mail Archive
Configure archiving
Routine memo archive |