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| Description |
This course thoroughly covers the Calendar and Scheduling features of your Mail database. You will use the Calendar to keep track of your appointments and to schedule meetings.
The Free Time System and Group Calendar features allow you to check everyone's schedules so that everyone will be available for a meeting. You can reserve a room and other resources so that everything is in place when the meeting starts.
You will also learn to create a To Do list, and even include others in a group To Do so you can work on projects as a team.
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| Course Goals |
- In this course, you will learn how to:
- use the Calendar to record appointments as well as schedule team meetings
- learn how to change or cancel meetings, how to work with others to propose alternate meeting times, and how to delegate meeting attendance to other people
- set alarms to alert you of upcoming appointments and meetings
- build Group Calendars and use the Free Time System to check for free time in other peoples' schedules
- reserve rooms and other resources in the Reservations database
- define personal and group To Do's.
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| Intended Audience |
This course is part of a series of courses. Follow these paths to master all aspects of using Lotus Notes:
Courses later in the series assume that you have mastered the content of earlier courses.
The
Basics
course is designed for individuals who have never used Notes but who can:
· start and stop software applications in Microsoft® Windows™
· use Microsoft Windows Explorer to find and organize files
· create, format, and print documents using a graphical word processing software package. |
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| Course Overview |
This course guides you as you experience the most widely used Notes features. It does not, however, delve into the details of how Notes works, how to develop applications, or administer Notes servers.
The procedures in this course are clearly outlined in step-by-step tables. You may find, however, that some procedures leave you hanging in a dialog box for you to figure out yourself. Take this time to investigate all the options, and when you are done, be sure to close the dialog box before continuing.
Feel free to experiment as you learn to navigate through Notes. You may just find a faster way to transform the way you work!
Topics
Topic 1: Calendar
Key points
Calendar overview
Create Calendar Entry
Create Appointment
Exercise: Create Appointment
Edit or Delete event
Other Calendar Entry types
Print your calendar
Topic 2: Calendar Options
Key points
Conflict checking
Exercise: Conflict checking
Repeating Event
Reschedule a repeating event
Calendar Entry options
Set Alarm
Missed Alarms
Alarms and Notes Minder
Holidays
Topic 3: Schedule a Meeting
Key points
The invitation process
Meeting Invitations & Reservations tab
Send the Meeting invitation
Read and accept a meeting invitation
Exercise: Schedule meeting
Change of mind: Owner
Change of mind: Participant
Exercise: Reschedule meeting
Meetings view
Invitation delivery options
Autoprocessing invitations
Topic 4: Group Calendars and Busy Time
Key points
Group Calendar
The Free Time System
Availability schedule
Scheduling a meeting
Out of Office Agent and busy time
Free Time dialog box
Exercise: Schedule a meeting
Calendar delegation
Exercise: Calendar delegation and Group Calendar
Topic 5: Resource Reservations
Key points
Reservation database
Resource definition
Reserve a resource in Reservations
Resource ownership
Other resource-related databases
Add Resources to a meeting
Cancel a Reservation
Topic 6: To Do List
Key points
To Do List overview
New Personal To Do
By Due Date view
By Category view
By Status view
To Do's on your calendar
Complete a To Do
Exercise: Personal To Do's
To Do alarm
Group To Do's
Copy into New To Do
Exercise: Group To Do |